General terms and conditions (GTC) for the
“Night of the Prog” Festival 2016
1. Scope of terms
The event “Night of the Prog” festival 2016 (NTOP) takes place at the Loreley open air theatre and on the designated festival area in the district of Bad Ems, Rheinland-Pfalz.
The “festival area” includes all camping areas, event sites, parking lots and the
entire area of the Loreley open air theatre.
These terms and conditions apply to the entire festival grounds.
These terms and conditions apply between the buyer of a ticket (“visitor”), the organizer
and Loreley Venue Management GmbH, Wendensteig 101, D 14476 Potsdam.
By buying a ticket the “visitor” enters into a contract with the organizer and Loreley
Venue Management GmbH and acquires a right to visit the event.
Every visitor acknowledges the rights and obligations in these terms and conditions as well as the parking and camping rules.
2. Secondary purchase, contractual penalty
The organizer and Loreley Venue Management GmbH agree to the transference of rights of access to a third party in principle unless
- there is a ban against the third party to stay away from the festival grounds
- the rights will be transferred at a price higher than the nominal price of the ticket
- it is a trade or a commercial resale
- the sale is handled by unauthorized third parties, in particular web service
providers, executed or processed by an unauthorized third party, especially
on unauthorized marketplaces and ticket resellers in the web
- tickets will be used for purposes of advertising, in the context of unauthorized
travel packages, bonus additions or as part of competitions.
Every visitor who passes on tickets in breach of above conditions has to pay an
appropriate contractual penalty of 1.000 Euro to the organizer respectively for each offered ticket respectively for each right of access. In case of violation of the laid down regulations the organizer is entitled to withdraw the right of access or the ticket.
Holders of a festival ticket including the use of the NOTP campsite are entitled as of Thursday, July 14th from 4 pm to Monday, July 18th 2016 until 12 a.m. to enter the designated camping area for tents and RVs and to build their tent.
Festival visitors have to leave the NTOP campground after the festival until Monday, July 18th 2016 until 12 am. Camping is permitted only in the areas provided for this purpose and Camping tickets are checked. Wild camping is strictly prohibited.
As usual cars and tents are not placed on the same meadow. Parking is however directly opposite the camping area, so no long distances have to be walked.
There is a special area for caravans/mobile homes – there is no power supply within this area.
The German road traffic regulations are in force within the entire festival area.
5. Food and beverages on the campground
Visitors may take food and beverages to the NOTP camping area as self catering. It is not allowed to bring in glassware!
Gas cookers/camping stoves should be checked before leaving home. Be absolutely careful when using this equipment. Defective equipment does not only endanger yourself but also other festival visitors.
Gas cooker/camping oven may only be operated out-of-doors and under no circumstances in a tent!
Naked flames/open fires are prohibited on the entire NOTP camping and festival area!
6. Admission and admission control
It is only allowed to enter the NOTP festival area with a valid ticket or an undamaged festival strap (also called “wristband”). At the first intake the ticket has to be presented.
On the festival site the ticket will be exchanged for the festival strap (“wristband”).
Visitors who leave the festival site will only be granted renewed admission with a sealed, intact “wristband” around the wrist. Unsealed or damaged “wristbands” are no longer valid.
A security check can be executed by the security staff when entering the festival grounds. The security staff is instructed to take pre-body search and pocket/bag checks especially when entering the infield and the stage area. All visitors comply with this procedure.
The organizer respectively Loreley Venue Management GmbH reserve their rights to refuse admission to the festival site in case of a significant cause. Good cause is especially but not limited e.g. the entrainment of prohibited items as laid down in cipher 6 or an obviously intoxicated state of the visitor. A significant reason is also a visitor influenced on drugs or a visitor with obviously homophobic, sexist, racist or inhuman attitude.
Admission is also refused in case of violation the protection of minors.
In case of an existing aforementioned reason to refuse the admission to the festival grounds the ticket or the festival strap (“wristband”) cease to be valid. The entrance fee will not be refunded.
7. Prohibited items
Following items are prohibited on the NOTP festival site and are considered as illegal:
- all kinds of glass bottles, animals/pets, any kind of weapon (even in a technical
sens), flares, pyrotechnic items, sparklers, sky lanterns, vuvuzelas, megaphones,
all kinds of political or religious objects (e.g. metal bible, banners, tags, signs,
symbols or leaflets),
- t-shirts with imprints of fascistic bands
- and dangerous objects of any kind.
Without prior written permission it is not allowed to carry any cameras (photo/film/video) or any other recording devices which obviously not only can be used after their appearance, size and facilities for other purposes than for private usage.
Following objects are also prohibited to carry on the NOTP festival site and especially within the stage area:
- any kind of glassware (also perfume bottles), CamelBaks, cans, plastic bottles,
PET bottles, drinking horns, cans (including hairspray or antiperspirant etc.),
CS gas and pepper spray
- studded bracelets, studded necklaces/collars or studded belts with protruded or
pointed rivets or rivets longer than half an inch
- chains, flag poles, clubs, sticks, ammunition/cartridge belts
- any kind of drinking containers, own food, cooler bags, solid packages
and any other kind of repository.
The organizer respectively Loreley Venue Management GmbH is entitled to take
possession and to keep prohibited items temporarily.
8. Domestic authority, house rules, code of conduct, photographing and filming
The domestic authority is exercised by Loreley Venue Management GmbH and the organizer as well as by their marshalls and their security staff. On the festival site the Loreley Venue Management GmbH house rules respectively the NOTP festival regulations, the car park and campground regulations are in force. Directions and guidance of the Loreley Venue Management GmbH staff must be followed.
Visitors of the festival grounds are not allowed
- to carry illegal objects (see para 7)
- to exert physical violence against other visitors, against the Loreley Venue Management
GmbH’s or organizer’s staff or other person
- to throw items on stage or towards other visitors
- to exercise the “wall of death” or the “circle pit”
- to urinate outside the toilets or to relieve oneself
- to paint, to spray or to soil physical structures, walls, objects and others
- to merchandise or to carry out promotion and marketing campains without
a documented permission issued by the Loreley Venue Management GmbH or
by the organizer.
Any advertisements and promotion in the meaning of promoting products or services of a company or a brand on the NOTP festival site is forbidden. It is also prohibited to fix and to mount decorations, banners and similar objects on the entire festival site.
It is not allowed to enter areas and rooms which are blocked, and it is forbidden to
scramble the stage, tents, crossbars, rigging or similar objects.
It is allowed to take pictures with cellular phones for private use. The personal rights of other person are to preserve at any time. Any video, film and sound recording and their publication (on- and offline) without the organizer’s permission is prohibited.
Visitors transgressing or having transgressed against the preceding regulations (no. 6, 7 and 8) can be sent off the festival site by the Loreley Venue Management GmbH or organizer. They can be ordered to stay away from the festival site by the organizer or his staff.
Visitors committing a criminal act at the “Night of the Prog” festival 2016 (e.g. drug distribution, criminal assault, burglary, sexual assault) will be sent off the festival site and the criminal act will be reported to the police.
Is there an important reason as laid down in the preceding regulation and the organizer respectively Loreley Venue Management GmbH sends one off the festival location, the tickets or the “wristband” loses its validity. The admission charge will not be refunded.
Who whoever culpably violates these terms and conditions is the organizer respectively Loreley Venue Management GmbH liable for the resulting damage.
9. Cancellation or termination of an event, program changes
If the “Night of the Prog” festival 2016 will be cancelled the ticket charge will be refunded except the charge for advanced booking.
The event will be carried out regardless of the weather conditions. But if the weather conditions should fear thread to life, limb or health for visitors, artists or staff, the “Night of the Prog” festival will be cancelled immediately. In this case as well as cancellation by other reasons, by force majeure, due to official orders or due to court decision there will be no repayment or claim compensation unless the organizer respectively Loreley Venue Management GmbH can be accused of intention or culpable negligence.
In case of program changes, cancellation of individual shows or deletion of individual concerts, even of so called “headliners”, the visitor does not have any claims versus the organizer respectively Loreley Venue Management GmbH as long as the changes are in line and will not change the general character of the event. The visitor has to accept delays and shift of individual items of the program. Changes will be promptly reported by the organizer.
10. Impairment of health by loudness
Visitors are aware to the risk of possible impairment of health (aurally defects) caused by the loudness during events on the Loreley open air theatre, especially in front of the stage. The organizer respectively Loreley Venue Management GmbH takes care by using appropriate technical equipment, by volume limiters and by selecting individual locations that the visitor will not meet with a loss by the noise level of the performances. Irrespective of these measures it is recommended to use earplugs, particularly when staying in the vicinity of loudspeakers, and to choose a location in front of the respective stages which is beneficial to the individual listening habits.
11. Protection of minors
The provisions of the law on protection of minors in the public apply for any event.
Children below ten years do not have access to the stage area at the “Night of the Prog” festival. On the campground children only have admission when accompanied by a parent and legal guardian or by a person with the right of custody.
A person with the right of custody can be any person older than 18 years who has permanently or temporary taken over the custody due to an agreement with the person having the right of custody and educational functions or caring for a child or a juvenile person in the context of education or youth services (para 1 chapter 1 no. 4, German law for the protection of the youth, JuSchG).
Adolescent persons aged between 16 and 17 years (in the meaning of below 18 years), are allowed to stay on the campground after midnight. Corresponding restrictions persist for all children and adolescent persons.
Person with the right of custody shall carry a written record of appointment of their assignment. This document and a copy of the id-card of the person having the custody shall be presented on request.
12. Limitation of liability
The organizer and Loreley Venue Management GmbH, their legal representatives or their auxiliary person or agents are only liable for intent or gross negligence.
Unaffected by the preceding liability limitation it is the organizer’s respectively Loreley Venue Management GmbH’s responsibility for initial impossibility and for violations of essential contractually obligations even for simple negligence, though defined to the foreseeable and contractual typical damage.
Claims concerning damages of injury of life, the body or one’s health as well as those concerning the act of product liability remain unaffected of the preceding limitation.
The organizer respectively Loreley Venue Management GmbH are not liable for lost or damaged property. Parking in designated parking areas or on the campsite at your own risk.
13. Right of personal portrayal
The organizer, Loreley Venue Management GmbH and firms by third parties are entitled to as part of the events to produce images, sound and video recording of the visitors without compensation for the persons shown and to allow use in all known and future media and to make full use of in any way, particularly for reporting across all media including web, in audio or video recordings for promoting the “Night of the Prog” festival, to allow use for acquisition of sponsors and for all other business activities of the organizer and his affiliates. All rights may be transferred to the above purposes to any third parties.
14. Applicable law, others
Only German law is applicable.
Loreley Venue Management GmbH reserves the right to change the terms and conditions at any time.
There is space enough for all visitors to the event in front of the stage of the festival site. Instructions of personnel to be obeyed.
St. Goarshausen – December 2015